Entertainment Tour Operations, Powered by Agentic AI
Everything your Entertainment Travel Advisors need to manage tours, artists, crew, incidents, suppliers, and day-of-show operations—with autonomous AI agents that proactively manage risks, resolve disruptions, generate briefings, and optimize operations 24/7.
Complete Tour Management in One Platform
From pre-production to load-out, manage every aspect of your entertainment tours
End-to-End Tour Management
Complete tour lifecycle from planning through execution with centralized dashboards and real-time updates.
Per-City Routing & Logistics
Detailed city-by-city itineraries with flights, hotels, ground transport, and venue information.
Agentic AI - Autonomous Agents Working for You
Five specialized AI agents work autonomously to analyze risks, respond to disruptions, generate daily briefings, manage suppliers, and process documents—proactively handling tour operations 24/7.
Tour Manager Portal Access
Give your road crew mobile-friendly access to tour information, schedules, and contacts.
Built for Entertainment Tour Professionals
Tour Summary Dashboard
Get a complete overview of your tour at a glance. See timeline, key stats, risk indicators, and upcoming milestones.
- Tour timeline with all cities and dates
- Budget tracking and commission visibility
- Risk indicators and AI insights
- Real-time collaboration activity
Routing & Movements Accordion
Detailed city-by-city itinerary with all flights, hotels, ground transport, and venue information. Everything your crew needs.
- Flight details with airline, times, and confirmation codes
- Hotel accommodations with rooming lists
- Ground transport coordination
- Venue information and contacts
Travelers & Roles Management
Track artists, crew, and all tour personnel with roles, dietary needs, passport expiry, emergency contacts, and more.
- Role assignments (Artist, FOH, Lighting, Rigging, etc.)
- Dietary restrictions and allergies
- Passport tracking with expiry alerts
- Emergency contact information
Disruption Response Agent: Autonomous Incident Resolution
When disruptions occur, the Disruption Response Agent autonomously generates response plans, suggests alternatives, and coordinates resolution—acting as your 24/7 tour operations expert.
- Kanban board for incident tracking
- AI-generated response plans and action steps
- Severity assessment and prioritization
- Team collaboration and assignment
TourOps Agent: Autonomous Risk Analysis
The TourOps Agent autonomously analyzes your entire tour, identifies risks before they materialize, and proactively suggests optimizations—running 24/7 without manual intervention.
- Predictive risk analysis and early warning
- Opportunity identification for upsells
- Route optimization recommendations
- Automated daily briefings
Daily Briefing Generator
Automated daily briefings that summarize what's happening today, upcoming milestones, and action items.
- Today's schedule and movements
- Active incidents and resolutions
- Key milestones and deadlines
- Team action items and assignments
- Natural language Q&A: Ask "Which hotel had the most complaints?" and get instant answers
Supplier RFP Agent: Autonomous Vendor Management
The Supplier Agent autonomously generates RFPs, matches optimal vendors, analyzes bids, and flags contract risks—handling supplier relationships proactively.
- Automated RFP document generation
- Intelligent supplier matching and recommendations
- Bid comparison and analysis
- Contract tracking and renewals
Tour Manager Portal (TM View)
Give your road crew and tour managers mobile-friendly access to essential tour information without full system access.
- Mobile-optimized read-only view
- Access to schedules and routing
- Contact information and crew lists
- Offline access for on-the-road
Five Specialized Agents, One Unified System
Unlike traditional AI tools that wait for you to ask, our agentic AI system deploys five autonomous agents that proactively analyze, respond, generate, and optimize—working around the clock to keep your tours running smoothly.
TourOps Agent
Autonomously analyzes tour data, identifies risks, and suggests route optimizations before issues arise.
Disruption Response Agent
Instantly generates resolution plans when incidents occur, coordinating alternatives autonomously.
Entertainment Vision Agent
Generates daily briefings, answers natural language questions, and surfaces critical alerts proactively.
Supplier RFP Agent
Autonomously generates RFPs, matches vendors, analyzes bids, and manages supplier relationships.
Document Processing Agent
Autonomously extracts contract terms, cross-references data, and flags risks without manual review.
Working Together
All five agents share context and coordinate actions, creating an intelligent system greater than the sum of its parts.
Built for Entertainment Professionals
Designed for the unique needs of entertainment travel and production management
Touring & Production Managers
Coordinate multi-city tours with complex logistics and crew
Artist Management Teams
Keep artists and talent moving smoothly across continents
Entertainment Travel Agencies
Serve entertainment clients with specialized tour operations
Revenue Management & Pricing Leaders
Control rate strategy, comps, and margins across show dates and city pairs
Distribution & E-commerce Teams
Grow direct bookings while balancing OTAs, promoters, and trade partners
Road Managers & FOH Crew
Access tour info on the road with mobile-friendly tools
Lighting & Rigging Teams
Track equipment, crew, and venue specifications
Multi-Leg Tour Operations
Manage large city series and international touring schedules
Why Choose CollabTravelCRM for Entertainment Tours?
| Feature | Traditional CRM | Spreadsheets | CollabTravelCRM |
|---|---|---|---|
| Tour Routing & Movements | |||
| Crew Roles Management | |||
| Agentic AI Agents (5 working 24/7) | |||
| AI Incident Response | |||
| Tour Manager Portal | |||
| Supplier RFP Automation | |||
| Daily Briefing Generator | |||
| Real-time Collaboration | |||
| Mobile Access |
Talk to Us About Entertainment Tour Pricing
We offer flexible pricing designed for entertainment travel professionals and touring operations of all sizes.
Schedule a DemoAs Your Tours Scale, Your Operations Should Too
Join the entertainment travel professionals who trust CollabTravelCRM to manage their tours